Everything in one place
DBS or your local equivalent, first aid and role approvals on each volunteer's record.
DBS and certificates
DBS and certificate tracking,
DBS and certificate tracking,
without the spreadsheet.
Know whose checks are valid, whose are running out and whose are missing, with reminders that go out before anything lapses.
Expiry warningsStaff verificationStore certificates or not
Warned before it lapses
Clear Valid, Expiring soon and Expired labels, with reminders to the volunteer and your team.
Your data policy, your choice
Keep certificate uploads with staff verification, or record only the check details and dates.
At a glance
Who is cleared, who is due, who is missing.
Each volunteer's checks show their type, dates and status, with a green Live badge when someone is both trained or checked and in date.
- Background checks your way DBS Basic, DBS Enhanced or your own check type, with check and expiry dates.
- First aid whether trained, the training date, type and expiry.
- Expiry labels showing Expired, Expiring soon (within 30 days), Valid or Not set.
- Reminders to the volunteer and your staff while a check is due, repeated at most once a week. Staff can turn them off for themselves until the date changes.
Background checks3 need attention
42Valid
2Expiring soon
1Expired
3Not set
Grace OkaforDBS EnhancedValid
Tom EvansDBS BasicExpires in 3 weeks
Aisha RahmanFirst aidExpired
Certificates
Volunteers upload. Your team verifies.
Volunteers add a photo or scan of a certificate from their phone. It shows as awaiting verification until a member of staff checks it.
- Uploaded by the volunteer from their own portal, or by staff on their behalf.
- Verified by staff with Verified, Awaiting verification or No certificate uploaded shown on the record.
- One-click nudges by email and in-app notification when nothing has been uploaded.
- No certificates if you prefer Choose to record DBS check results and dates only, and Volunteeria removes certificate upload altogether.
Tom EvansAwaiting verification
DBS certificateUploaded todayVerify
First aidValid until Mar 2027Live
Driver approvalExpires in 5 weeksApproved
Plainly put
What it does, and doesn't.
Volunteeria keeps track of checks and certificates, and reminds you when they are due. It does not apply for DBS checks for you, and it is not connected to the DBS update service, so you still carry out checks in the usual way and record the results here.
Common questions
Good to know.
No. In your safeguarding settings you can choose to record only the check type, outcome and dates. Volunteeria then removes DBS certificate upload, replacement and verification, while still tracking expiry.
No. It records and tracks checks you have carried out, and reminds you and the volunteer before they expire.
The volunteer and the relevant staff, at most once a week while it is due. A member of staff can turn the reminders off for themselves, and they start again if the date changes.
Yes. Record your own type of background check, such as PVG or Access NI, with its dates.
Yes. Volunteer roles such as driver or keyholder have their own approvals and expiry dates, and the rota warns you when a shift is short of approved people.
Also in Volunteeria
One system for your whole volunteer programme.
£49 a month or £499 a year
Every feature included
Unlimited staff and volunteers
One-month money-back guarantee
See it with your own volunteers in mind.
We'll show you how it would work for your organisation, with no hard sell.